InvoiceF-0418
SupplierRibas Stationery
Amount€1,284.50
Date14 Oct 2026
Your ERP
SupplierRibas Stationery
Amount€1,284.50
Date14 Oct 2026
Invoices and documents
We read invoices, delivery notes and PDFs and move the data into your ERP or spreadsheet.
Automation and custom systems
We tie up the loose ends in your business.
We automate repetitive tasks and connect your tools into one custom system that runs on its own.
Today: emails, spreadsheets, PDFs, copy and paste
With VELTRAME: one system that runs itself
If it repeats, it can be automated.
These are the processes we automate most. Every system is designed around how your team works.
When will my order arrive?
It ships today and arrives on Thursday. Here’s your tracking link.
Answered instantly
Customer service
An assistant answers common questions with your information and hands sensitive ones to a person.
New
Proposal
Won
Ortega Workshops€12,400
Call Marta today at 4:00 pm
Sales and follow-up
A CRM shaped around you: every client with their history, next step and reminders that never slip.
Your system
Your tools, connected
Email, Excel, your ERP, online shop or WhatsApp passing data along by themselves. No copy and paste.
Sales this week
Sent Monday at 8:00 am
Reports that build themselves
Your numbers, always up to date. Monday’s report arrives without anyone preparing it.
Order 2291
- Received
- Being prepared
- Shipped
Custom apps and portals
Internal tools for your team and portals where your clients can see how their work is going.
Can your task be automated?
Think of a task that eats your time and answer:
Answer all three and we’ll tell you.
How an automation works
A very common case: an invoice arrives by email. See what happens without anyone touching it.
Arrives
A PDF invoice lands in the invoices inbox.
Read
AI extracts the supplier, amount, date and order number.
Checked
It’s matched against the order recorded in your ERP.
Recorded
Booked and filed in the right folder.
Invoice record
- Supplier
- Pending
- Invoice no.
- Pending
- Amount
- Pending
- Order
- Pending
- Status
- Pending
Press play to see the whole journey.
Your team stays in control.
Exceptions and important decisions always go through a person.
Illustrative example with fictional data. In a real project, this workflow cut the time from 10 to 2 minutes per file.
Results from previous projects
A real task. A measurable difference.
Processing incoming documents
A workflow extracts the data, checks it against the existing system and only passes mismatches to a person.
20 hours a month saved, across more than 150 files a month.
78%
of customer questions resolved automatically
Using approved information. Sensitive cases go to a person.
20 h
a week returned to the team
Helping people find information across internal documents.
Client-reported results. Outcomes vary with the task, the volume and the quality of the data.
Show us the work. We’ll design the system.
You don’t need to know about software. We turn what your team needs into a system you can see before we build it.
Already using an ERP, a CRM or Excel?
We start with what works and decide together what stays, what connects and what changes.
Understand
Show us a real task. We find what slows you down and whether it’s worth automating.
A clear problem and a planDesign
See the system before we build it. We agree the screens, connections, cost and timeline.
Prototype and agreed scopeBuild
We build it with you, move your data, test real cases and train the team.
A working systemLook after
We maintain it, answer questions and improve it every month within your plan.
Ongoing support and improvements
What it costs. And what it’s worth.
Work out the time it takes
Hours a year you could get back550 h
Value of that time€19,250
Illustrative scenario based on 220 working days. We test it with you before proposing anything.
Design and build
From€30,000
one-off project
Your custom system, from understanding the problem to your team using it.
Maintenance and improvements
From€2,000
per month, after launch
Monitoring, backups, support and a set amount of improvement work every month.
No per-user licences. Your whole team can use it with no seat fees.
Prices exclude VAT. Scope, hosting and third-party costs are agreed before we start. If a simpler fix makes more sense, we’ll tell you.
Frequently asked questions
Do I need to know what technology or AI I need?
No. Start with a task that takes too much of your time. We help you understand the problem and decide what’s worth improving.
We already use an ERP, a CRM or Excel. Do we have to change everything?
No. We look at what works and what is still done by hand. Often connecting what you already have is enough; sometimes a new tool makes more sense.
Does everything use AI?
No. Many steps work better with plain rules and regular software. We use AI where it helps, with the right permissions and human approval for what matters.
Who owns the data and the software?
Your company always owns its data. Before we start, we agree in writing on code ownership, access, documentation and handover.
How long does it take?
We agree on it after reviewing the tasks, connections and data. We start with a focused first version, in stages you can review.
What does the monthly fee include?
Maintenance, backups, monitoring, support with agreed response times and a set number of improvement hours. Bigger additions are quoted separately.